Proper design of workspaces can increase the productivity of companies up to 20%. This follows the report of Innovation & Workplace: yesterday, today and tomorrow the consultancy Aguirre Newman architecture presented at the International Trade Exhibition of Office and Contract Equipment OFITEC 2008.
The analysis notes the increasing tendency to reduce or relax certain spaces organizations, such as public areas or shipments, a factor that is motivated by the cost per square meter in the office market and the need, on the part of companies to optimize their corporate space. In this sense, the study concludes that the number of deliveries at Spanish companies has fallen by 13% over the past five years, from 25% to 12.8%. This figure puts us above the European average, around 8.3%.
According to the authors of the report the implementation of flatter organizational structures allow suggest alternative ways in the arrangement of space, resulting in reducing the number of offices and the expansion of the area used for open or semi-enclosed areas and common gathering areas. as a result of these organizational changes, the paperless office is presented as an effective solution for saving space and cost. Specifically, the figures show a reduction of up to 50% of common areas for storage and reprographic area. In parallel with the decline in traditional offices, there are new types of space, which include individual offices with the possibility of becoming in meeting rooms for teamwork, semi-open offices, able to create intimacy without barriers or shared offices. In these environments, the use of glass screens can combine visual communication and maximum accessibility.
More and more companies opting for the so-called open areas with phone booth .This option open space for all employees, including management positions to organize by function, not by hierarchies and includes smaller areas for use by all professionals who need a moment of privacy.
The report also shows a tendency to penalize personal and proprietary sites, in favor of shared on rotating values of the company spaces. Meeting rooms, auditoriums, centers informal meeting amenities currently, common areas represent 3.1% Spanish companies and 3.7% rise in multinational foreign. Informal working areas, Cibercafe, Family rooms, rooms or zones War Touch Down, are some of the types that are being implemented in the new headquarters. What matters is that each of these areas, as well conceived as workplace training or leisure, become places for transmission – employees and customers of the company philosophy.
On the other hand, experts Aguirre Newman highlighted in its report that communication and interest retain talent are key variables in current organizational models and, therefore, must be taken into account in the design of the new offices. They point out that enhancing crossing areas and spontaneous meetings, foster the growth of the company. Also the changing needs of employees and user comfort are being fundamental to the planning of new spaces. The new worker needs to be part of a team, flexibility, recognition and, above all, responsibility and power in decision-making.
To choose a job the employee is not merely guided by the salary, but also takes into account other intangible factors such as reconciling work and personal life. In this regard, a survey conducted by Aguirre Newman 168 employees from different sectors reveals that location and transportation are key factors when looking for work above others as the external image of the company or services. In regard to the internal characteristics of the workspace, and giving a choice between natural light, temperature comfort, spaciousness and furniture, 40% of respondents considered essential a good source of natural light, followed by 25% who felt that the weather was a factor.
As evidenced by the report Innovation & Workplace: yesterday, today and tomorrow , the technology is being the real engine of change in the design of these spaces, facilitating the development of a model always on(always connected) that is characterized by flexibility, mobility and the proliferation of opportunities for the exchange of information between employees and customers. With regard to furniture, robust designs, rigid and linked to status, they are already part of the past. The new lines are characterized by forms associated with the adaptability of postures and improved ergonomics. Like home designs that provide a high level of comfort to the users seek.